Navigating a table

Modified on Wed, 21 Aug at 3:38 PM

This article covers hints and tips for working with data displaying in a table on the portal:

Amending the number of entries on display
Pages
Sorting
Searching
Selecting entries.

Number of Entries

Top left shows the number of entries currently on display in the table and the total number of entries.
The number of entries displayed per page is shown in the bottom right corner.
This can be amended - the default is 10, but it is possible to select 25, 50 or 100 entries. This can be useful to view more information at a glance and scroll through a greater number of entries.

Number of Pages

The number of pages is displayed at the bottom left of the table.
Select a page number to navigate to the page.
If there are many pages you may find it easier to view the table by changing the number of entries on display.

Sorting

Select any column heading to sort by that data field.
The arrows will show whether the data is being sorted in ascending or descending order.

Searching

Use the search field to find a specific entry or group of entries contained within the table.

Search terms are not case sensitive.
As text or digits are entered into the search box, the results displayed will filter automatically e.g., searching for a learner by name. The search term 'Bar' returns results for all matches across all fields of data - Barbara, Barnaby, Baron and Hubbard

Using an exact search term will yield more specific search results e.g., Barnaby finds one specific learner with the first name Barnaby

Search By Class Name

Search by year group

Search results may also be displayed over multiple pages.
Remember, you can amend the number of results on display on the table by increasing the number of entries showing, using the drop-down menu.

Selecting an entry

Use the check boxes on the left-hand side to select an entry.

Some tables may have a select all/clear all button.
Select all will apply to all results currently displaying in the table - so if a search term has been applied, Select all will tick all those results that correspond to the search term used.
Clear all will remove the selection.